Best HVAC Software for Small Businesses (2026), by Team Size

As of Oct 30, 2026 · Prices and features read from each vendor's public pages (sources at the bottom) · How we check prices

Disclosure: QuoteIQ is currently the only tool in our guides that we earn affiliate commissions from, and it is covered on this page. If you sign up through our QuoteIQ links we may earn a commission at no extra cost to you. It does not change the prices we report or how we describe any tool. Full disclosure (checked Oct 30, 2026).

HVAC software compared

Prices are USD list prices as of Oct 30, 2026, before tax, payment processing and add-ons. "Quote-based" means the vendor does not publish a price.

What HVAC businesses should weigh

HVAC is a service-call and install business, so the features that matter differ from a lawn or cleaning route:

• Dispatching and a live board for same-day service calls.
• A flat-rate pricebook so every tech quotes the same price for the same repair, and good-better-best options for replacements.
• Service agreements or memberships that renew maintenance visits automatically, the recurring revenue of an HVAC company.
• Accounting integration, especially if you are still on QuickBooks Desktop.
• Per-seat vs flat pricing, because seasonal hires add users.

1 to 5 technicians

Housecall Pro is the usual starting point, with published prices and a 14-day trial without a credit card. Basic ($79/mo, 1 user) has scheduling and dispatch, estimates and invoicing, online booking, price book and job costing. Essentials ($189/mo, 5 users) adds routes, flat-rate pricing, checklists, GPS tracking, commissions and QuickBooks Online sync. Housecall Pro pricing

Jobber is cheaper at 1 user ($49/mo, $29 on annual billing) but lists no flat-rate pricebook. It is better for quoting and follow-up than for dispatching a service-call board. Workiz is aimed at HVAC, plumbing and electrical shops with phone and lead tools, but quotes its prices and has a 7-day trial. Kickserv is a low-cost option at $60/mo for 5 users with a 30-day trial.

6 to 20 technicians

This is where per-user plans get expensive. Housecall Pro Max is $329/mo for 8 users plus $35/mo per extra. Service Fusion has unlimited users on every plan: Starter $245, Plus $382 and Pro $627 per month on monthly billing ($208, $325, $533 annual). It integrates with QuickBooks Online and Desktop and lists HVAC and refrigeration first among its industries. Check which features are add-ons: Starter lists job costing, inventory and photo uploads as add-ons. Service Fusion pricing See our Housecall Pro vs Service Fusion guide for a headcount table.

FieldEdge is aimed at HVAC, plumbing and electrical. It has Select, Premier and Elite tiers, lists dispatching, a flat-rate pricebook, service agreements, QuickBooks Online and Desktop integration and integrated payments, and states it offers no free trial. Prices are quote-based. FieldEdge pricing

20+ technicians and multi-location

ServiceTitan lists dispatching, scheduling, call booking, pricebook, mobile estimates, payroll management, advanced reporting, commission tracking and customizable memberships in all three packages. Pricing is per technician and quoted after a demo. ServiceTitan pricing Compare it with FieldEdge and Service Fusion on the same list of requirements, and ask each for written pricing, including implementation and training. Our Jobber vs ServiceTitan and Housecall Pro vs ServiceTitan pages help frame the questions.

Where QuoteIQ fits, and where it doesn't

QuoteIQ lists HVAC among its industries, and its Essentials plan is $29.99/mo for 1 user. It has recurring jobs and billing, a price book, estimates with options, scheduling and online payments, and QuickBooks Online from Pro. We did not find a flat-rate pricebook or service-agreement feature named on its pricing page, so a company that depends on those will probably be better served by Housecall Pro, FieldEdge or ServiceTitan. A solo HVAC installer who mostly quotes jobs might reasonably try QuoteIQ's 14-day trial; we earn a commission if you do, so weigh our recommendation accordingly.

A short checklist before you buy

1. Ask for the price at your headcount for the next 12 months, including seasonal hires.
2. Ask whether flat-rate pricing, memberships and call tracking are in the plan or add-ons.
3. Run a real call through the trial: book, dispatch, quote good-better-best, collect payment, invoice.
4. Confirm your accounting setup (QuickBooks Online vs Desktop).
5. Read the cancellation and renewal terms, and the data export steps.

Frequently asked questions

Sources

Every price and plan detail above was read from these vendor pages on Oct 30, 2026. Vendors change plans often, so confirm on their site before you buy.

• Housecall Pro pricing (fetched Oct 30, 2026)
• Jobber pricing (fetched Oct 30, 2026)
• Service Fusion pricing (fetched Oct 30, 2026)
• ServiceTitan pricing (fetched Oct 30, 2026)
• FieldEdge pricing (fetched Oct 30, 2026)
• Workiz pricing (fetched Oct 30, 2026)
• FieldPulse pricing (fetched Oct 30, 2026)
• Kickserv pricing (fetched Oct 30, 2026)
• QuoteIQ pricing (fetched Oct 30, 2026)